Tahoe Truckee Community Foundation, a 19 year old local foundation with assets over $27 million is looking for their next team player. The Finance Officer will apply a strong financial background to the philanthropic work done in the community. The position is currently structured full-time, but could be flexible for three-quarters time. The office culture attracts get-it-done professionals who
enjoy making a difference and working together smartly. Must be friendly, collaborative and have a strong background in finance and accounting. Please send a letter of interest including a preferred salary range along with your resume to firstname.lastname@example.org. Office is located in Truckee, CA. Visit www.ttcf.net to learn more about the work TTCF does.
Hours: 3/4 to full-time exempt position
Reports to: CEO
Purpose: The Finance Officer is responsible for the design, operation, and oversight of the financial functions of the Foundation including all aspects of financial management and reporting.
• Serve as the primary Foundation contact for all financial-related inquiries from fund holders, donors, audit firms, investment firms and financial advisors.
• Participate as a key staff member through staff meetings, problem-solving, and being part of a solid team with a culture of service.
• Implement the fiscal policies and procedures in partnership with the Office Manager and the CEO and update such policies annually.
• Provide oversight and training of administrative staff for accounting functions, including overseeing transfers, and verifying correct coding into general ledger.
• Manage and administer the Federal SAMHSA grant, including monthly billing for reimbursement and quarterly and annual reporting requirements.
• Committee support duties for Finance, Investment, and Audit Committees including coordination with CEO and Committee Chairs on agenda, communications and minutes.
• Respond to donor requests in timely and accurate manner.
• With the CEO, provide information as needed related to fund establishment, fees, spending policy, investment philosophy and performance to donors.
• Assist donors with and track all gifts of stock or other non-cash contributions; authorize stock sales according to policy.
• Provide periodic reports to significant Fund Holders and meet as needed with Agency Endowment advisors to discuss grant or contribution issues.
• Participate in Fund Development with CEO including donor meetings, fund strategies, document creation, etc.
• Set-up of new component funds.
• Serve as key contact for fund holders for DonorCentral.
Financial Accounting, Reporting and Budgeting
• Prepare the annual budget (including coordination of staff recommendations), financial forecasts and other reports that may be required by the CEO and/or Board of Directors.
• Prepare and monitor grants budgets for component funds. Present recommendations for spending policy percentage to the Board for approval and execute the distribution of the grantmaking funds per the spending policy annually.
• Monitor cash-flow requirements and manage the Foundation’s cash so as to maximize the return on its investment and provide sufficient cash for administrative and grant requirements.
• Support budgeting and financial management needs for Community House including reconciliation of the bank account, capital campaign and endowment reporting, loan pay-back, and quarterly reconciliation of the operational budget.
• Manage the acquisition of capital assets and ensure that they are properly recorded, depreciated, and disposed of as appropriate.
• Prepare and present annual risk assessment to the Board.
• Maintain accounting records in accordance with generally accepted accounting principles.
• Prepare financial analyses, income and expense reports, and budget to actual reports on a monthly basis.
• Review or perform timely investment and operating account reconciliations monthly.
• Calculate fees for each component fund quarterly.
• Post investments results into proper separate or component fund accounts monthly.
• Coordinate production of quarterly fund statement for all component funds; ensure accuracy and timeliness.
• Supervises the bookkeeper (when applicable); assigns, plans and reviews work; establishes priorities; instructs and trains.
• Coordinate Investments Committee and participate as a key member of the Committee (see duties under Oversight).
• Under the direction of the CEO and Investments Committee, work with investment consultant to ensure the most effective and efficient maximization of Foundation investments.
• Perform a review of the Investment Policy Statement (IPS) annually.
• Monitor and report on Impact Investments.
• Manage RFP process for investment consultant every 5-7 years.
• Responsible for all aspects of the annual audit including working with Greater Horizons to prepare schedules and other information as required.
• Coordinate Audit Committee.
• Coordinate annual audit and ensure timely filing of Federal and State Compliance reports.
• Manage RFP process for external auditors every 3-5 years.
• Provided technical assistance to local non-profits through workshops or other forums as requested by the CEO.
• Respond to financial surveys and questionnaires concerning the operation of the Foundation.
• Other duties as assigned.
• 5-10 years office experience
• Prior experience in banking, finance or foundation work
• MBA and/or CPA
• Nonprofit leadership as staff or board